Employment & Volunteer Opportunities

Job Title:    Accounting & Payroll Specialist 
Department:    Administration
Supervisor:    Library Director
Salary Scale:    Library Specialist 2 ($49,504 - $64,002)
FSLA Status:    Non-Exempt
Date:        April 12, 2021

Summary

To work under the direction of the Library Director to operate the Library’s payroll and accounts payable systems and track investments.  Work with the Director to plan, coordinate and implement the financial service functions of the library system, within the policies and guidelines of the Library Board, Hoyt Trust and Saginaw Public Libraries Foundation Board.

Essential/Primary Duties & Responsibilities 

• Responsible for entire payroll process, including preparation and maintenance of payroll files and records
• Prepares and submits reports and payments for retirement, taxes and other payroll withholdings as required
• Prepares annual wage and benefit statements
• Responsible for maintaining open enrollment, flexible spending and insurance billings
• Prepares quarterly, year-end and fiscal year-end payroll reports including 941 reports, annual W-3’s and other reports as required
• Responds to questions from lending institutions, etc. for payroll related information
• Inputs cash receipt information on accounting software
• Monitors cash flow
• Reconciles investment accounts
• Responsible for planning, implementing and tracking investments for PLOS, Hoyt Trust and Foundation
• Prepares all accounts payable disbursements and related reports on accounting software
• Present check registers and highlight anomalies at Library Board meetings are required
• Maintain vendor file on accounting software 
• Assist in annual pre-audit and audit
• Close AP module at year end and balance to liabilities as shown on balance sheets for PLOS, Zauel, Hoyt Trust and Library Foundation
• Works closely with other staff to ensure departmental accuracy and efficiency through crosschecking system of entire financial department
• Develops and monitors regular and special project budgets including necessary accounting functions and financial research in collaboration with other financial staff
• Works with other staff on current and long-term library financial planning
• Inputs annual budget amounts to spreadsheet, prepares and maintains budget notebook
• Prepares E-rate documentation for submission to federal government for funding
• Attend Library Board meetings as required.
• Other duties as assigned

Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability necessary.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience 

• Bachelor’s degree with additional training in accounting and business systems is essential
• Experience with payroll and financial systems including familiarity with Fund Balance software is highly desirable
• Background in and knowledge of payroll-related laws helpful

Language Skills

Excellent written and verbal communication skills are a must.

Mathematical Skills 

• Above average accounting and mathematical capabilities required
• Must be able to prepare and work within approved budgets

Reasoning Ability

• Ability to define problems, collect data, establish facts and draw valid conclusions
• Apply common sense understanding in order to carry out instructions furnished in written, oral or diagram form
• Must be tactful and maintain confidentiality

Computer Skills

• Knowledge of computer technology and proficiency with computer applications required
• Knowledge of accounting and payroll software particularly FundBalance

Certificates, Licenses, Registrations

None required.  Employee is encouraged to pursue additional training and certifications.

Other Skills and Abilities 

• Demonstrated success in planning, analysis, innovation, management of multiple projects and consensus building
• Ability to maintain courteous and effective relationships with staff, public and the Library Board

Other Qualifications 

• Ability to work flexibly and creatively in a rapidly changing environment
• Must be eager to explore and implement creative ways to enhance traditional and new library services

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is required to sit, stand, walk, stoop, bend, climb and reach with hands and arms.  The employee is regularly required to use hands and fingers to handle, feel and type.  Employee must see, hear and speak.  Frequently the employee is required to lift and/or move 30 pounds or more.  Specific vision requirements include: close, distance, color and peripheral vision, as well as, depth, perception and the ability to focus.

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Noise level is usually low 
• Frequent exposure to books and other materials with mold, mildew and dust
• May require travel to other library locations, job sites, workshops, seminars and library events

Application Process

DEADLINE:  May 7, 2021
The Public Libraries of Saginaw employment application may be found on the Library's website at https://www.saginawlibrary.org/about/employment-volunteer-opportunities

Please send your cover letter, resume and completed library application to Maria McCarville at mmccarville@saginawlibrary.org.

The Public Libraries of Saginaw reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of its business.